Shipping Address for Stocks
The mailing address you provide when you establish or update your account is the address we use to ship all requests for stocks on your BUN. If your mailing address changes be sure to contact us to provide current information (updates to People information in FlyBase do not propagate to stock center records -- you must contact us directly with updates). Only one mailing address can be associated with each BUN. If you need stocks sent to an alternative address, request a shadow BUN.

BUN Group Members
Members of a group are encouraged to place orders under their own names. Use the Add Me to the List form to add a name to a user list (or correct an existing name or e-mail address), or move a name from one BUN to another. Use the Remove Name form to delete names from a user list. To block the addition of new names to your user list contact us by e-mail.

Recordkeeping
When a request for stocks is processed we capture for our records the BUN, the name of the requestor, the date of the request, the stock numbers shipped and the shipment date. This information is used to process each order and to determine your group's annual fees.

Billing Cycle
Fees are based on total use of the collection by a group during each calendar year. We invoice in March for the previous calendar year. After January 1 of each year you can request an early invoice by e-mail. We cannot provide custom billing cycles.

Annual Use Statements
Annual use statements are mailed (or e-mailed if requested) to each account holder in January of each year for the previous year's use. The Use Statement includes the total number of stocks and shipments, an itemization of the fee components, debits and credits from previous years, and the current account balance. A table with the dates of each shipment made to your group, the last names of all individuals who placed orders included in a given shipment, and the total number of stocks in each shipment is also included. If you need a list of individual stocks sent to your group during the year contact us by e-mail.

Fee Waivers
All users of the collection are expected to pay their fees. Without a successful cost-recovery program the Bloomington Stock Center cannot maintain the size of collection or level of service that it now provides. Support from the U.S. government in the form of grants from the National Science Foundation and the National Institutes of Health allows everyone’s fees to be lower than they would otherwise be, but users of our services must provide a significant share of the cost of providing those services. Our fee waiver policy allows for waivers under certain circumstances.

Invoices
We send invoices (see a sample invoice) by regular mail in March unless you request otherwise or there are special circumstances with your account. If you provide us with a P.O. for your use-year annual account balance before the end of February of the billing year we will invoice against your P.O. directly to your accounts payable office. You may request to receive your invoice for the previous year in January or February. If you need a customized invoice please provide your instructions by the end of February (please don't wait until you receive an invoice to ask for something different). If we don't receive a P.O. the invoice will be sent directly to the account holder or the designated contact person.

Purchase Orders
We operate on a minimal-paperwork honor system and do not process individual shipments on Purchase Orders. We will invoice your annual account balance against a Purchase Order if you provide us with a P.O. after receiving your Annual Use Statement (we need to receive your P.O. by the end of February). Another option is to set up a blanket order; we will invoice against the blanket order in January of the following year.

Tax Payer Identification Number (TIN) and W-9 Form
The Stock Center is a component of Indiana University, a tax exempt organization. I.U.'s TIN is 35-6001673. Follow the link on our TIN to view and print our W-9 form.

Fee Payments
We accept payment by credit card, check in U.S. dollars drawn on a U.S. bank (these checks will have a US address and a nine digit ABA routing number on their face), money-order or equivalent in U.S. dollars, or electronic funds. We pay the processing fees for credit card payments. If you pay by EFT, you must pay the associated bank fees. As a result of the high collection fee and special handling required, WE CANNOT ACCEPT FOREIGN CHECKS.

• Credit card: Pay your account balance on-line with a VISA™, MasterCard™, American Express™, or Discover™ credit/payment card using the IUPay secure payment form.
• Check: Checks in U.S. dollars drawn on a U.S. bank (these checks will have a US address and a nine digit ABA routing number on their face) should be payable to either Drosophila Stock Center or Indiana University and mailed to BDSC - MailBoxA20, Department of Biology/IU, 1001 E. 3rd St., Bloomington, IN, 47405-7005.
• Electronic funds transfer: We are not allowed to post EFT routing numbers, etc. Please contact us by e-mail for EFT details.

Unpaid Accounts
If we have not processed a 2006-use (or previous year) payment for your account, your Bloomington User Number (BUN) will appear in the list of Suspended Accounts. Payment must be received in full to reactivate an account. Accounts will no longer be reactivated on the promise to pay; we must have received your payment to reactivate an account. If you need another copy of your invoice you may request it by e-mail.