Account Types
A new BDSC accounts set up reflecting a more standard business model was introduced in 2011. All accounts must use the new system in 2012. The default account type is APSingle. Your account type is shown under your name and address on the stock order form. Use the account type selection form to select or change your account type. Consult your purchasing agent to determine which account types are compatible with your organization's rules and procedures and request an account type that is appropriate for your organization.

Four account types are available to academic users of the collection and two to private commercial users of the collection. Payment for stocks must be assured prior to shipment, either with a Purchase Order (PO) or by advance payment. With the exception of postage and courier costs, fees are set at the beginning of each calendar year and are fixed for the year; fees for the current year are listed on the Fees page. The stock, handling, and postage fees are the same for all account types. Account service fees differ among the account types and are intended to reflect the staff time required to handle quotes, billing and payment for each account type. Whichever account type you choose, you must fill out our standard on-line stock order form to place an order for stocks.

• POMulti: If you order more than a few times a year this is the best option for most accounts if your organization supports it. You will need to provide us with a Purchase Order (PO -- we need the PO document itself and not just the PO number) that covers multiple shipments throughout the calendar year. This kind of PO may be called a Blanket Order, a Standing Order, an Open Order, or something similar; please consult your purchasing agent about the options at your organization. Once we have your PO, orders placed through our on-line stock order form will be released for shipment as soon as they are processed. If your account type is shown as 'POMulti-InProg' we have not received your Purchase Order; we need to receive your PO before shipping your stocks. We will e-mail an account statement to you or your delegate for review prior to invoicing. We will invoice annually according to the instructions on your PO. If your Purchase Order expires without a replacement your account will revert to APSingle.
• POSingle: With this option you provide a new Purchase Order (PO) for each order you place through our on-line stock order form. You will receive a quote by e-mail when we process your stock request. You use the quote to obtain a Purchase Order. Your stocks will be shipped after we receive your Purchase Order. We will invoice your organization according to the instructions on the PO.
• APSingle: This option allows you to order stocks through our on-line stock order form and pay for your shipment in advance by credit card. You will receive a quote by e-mail when we process your stock request. Your order will be shipped after we receive payment. If a stock you paid for cannot be shipped and you do not want a substitute, we will refund the appropriate portion of your credit card payment.
• APMulti: This option allows you to make an advance payment that covers multiple orders throughout the year, or for future years. Your funds will remain on account for your use until they are spent. We can provide a generic BDSC invoice for an amount you specify.

Shipping Address for Stocks
The mailing address you provide when you establish or update your account is the address we use to ship all requests for stocks on your BUN. If your mailing address changes be sure to contact us to provide current information (updates to People information in FlyBase do not propagate to stock center records -- you must contact us directly with updates). Only one mailing address can be associated with each BUN. If you need stocks sent to an alternative address, request a shadow BUN.

BUN Group Members
Members of a group are encouraged to place orders under their own names. Use the Add Me to the List form to add a name to a user list (or correct an existing name or e-mail address), or move a name from one BUN to another. Use the Remove Name form to delete names from a user list. To block the addition of new names to your user list contact us by e-mail.

Recordkeeping
When a request for stocks is processed we capture for our records the BUN, the name of the requestor, the date of the request, the stock numbers shipped and the shipment date. This information is used to process each order, to determine the cost of our order, and to report collection use statistics to our funding agencies.

Billing Cycle
New billing options were introduced in 2011. You may choose between an annual billing cycle and shipment-by-shipment payment. If you have an existing account, use this form to select an account type.

Fee Waivers
All users of the collection are expected to pay their fees. Without a successful cost-recovery program the BDSC cannot exist. Support from the U.S. government in the form of grants from the National Science Foundation and the National Institutes of Health allows everyone’s fees to be lower than they would otherwise be, but users of our services must provide a significant and growing share of the cost of providing those services. The BDSC no longer provides routine fee waivers.

Invoices
Payment for stocks must be secured in advance of shipment with either a Purchase Order or advance payment. When we invoice will depend on your account type. Please see the Account Types section of this document for further information on billing for use of the collection.

Purchase Orders
If you choose to use a Purchase Order (PO) for your stock requests you have two options:

• An open PO (also known as a blanket PO, or a standing PO) is valid for multiple orders, typically over a specified period of time and with a limit on the total dollar amount (details vary, please consult your purchasing agent to determine the options available at your organization). If you order stocks frequently and your organization supports this option you will save time and money using an open PO.
• A standard PO is valid for a single order. If you order rarely, or if you need to be billed shortly after shipment of your stocks, a standard PO may be the best option. You will need to provide a new PO each time you place an order for stocks. You must place each stock order through our on-line stock order form even when providing a standard PO for billing.

Vendor Profile
The BDSC vendor profile contains information that your purchasing or accounts payable units may need to create a purchase order or make a payment.

Tax Payer Identification Number (TIN) and W-9 Form
The Stock Center is a component of Indiana University, a tax exempt organization. I.U.'s TIN is 35-6001673. Follow the link on our TIN to view and print our W-9 form.

DUNS Number
Indiana University's DUNS number is 00-604-6700.

Fee Payments
We accept payment by credit card (on-line only), check in U.S. dollars drawn on a U.S. bank (these checks will have a US address and a nine digit ABA routing number on their face), money-order or equivalent in U.S. dollars, or electronic funds (wire transfer). Payment by credit card is the most efficient for us, and payment by wire is by far the least efficient for us. Our account service fees reflect the additional BDSC personnel time required to process payments by check or wire. If you are able to pay by credit card we encourage you to do so. If you pay by wire transfer, be sure that transfer fees charged by your bank or other intermediary banks are not deducted from your payment to us; if we do not receive full payment we will invoice for the missing amount and you will presumably incur another round of banking fees. As a result of the high collection fee and special handling required, we cannot accept international checks that do not include an ABA routing number on their face.

• Credit card: Pay your account balance on-line with a VISA™, MasterCard™, American Express™, or Discover™ credit/payment card using the IUPay secure payment web site. Credit card payments must be made on line and cannot be accepted by telephone or fax because we are not allowed to enter your credit card information into the web form from our computers.
• Check: Checks in U.S. dollars drawn on a U.S. bank (these checks will have a US address and a nine digit ABA routing number on their face) should be payable to either Drosophila Stock Center or Indiana University and mailed to BDSC - MailBoxA20, Department of Biology/IU, 1001 E. 3rd St., Bloomington, IN, 47405-7005.
• Electronic funds transfer: Banks details needed for ACH and wire transfer are available at http://www.indiana.edu/~iutreas/bankingsendmoney.html. Your bank probably charges a fee for electronic funds transfer and payment of that fee is your responsibility. Please be sure your transfer order specifies that transfer fees are to be charged to yourselves and not subtracted from the amount owed to the BDSC. Underpayments will be reinvoiced along with a $5 service fee.

Unpaid Accounts
If your account has been suspended because of an overdue balance your Bloomington User Number (BUN) will appear in the list of Suspended Accounts. If you need another copy of an unpaid invoice you may request it by e-mail. To reactivate a suspended account you will need to complete the following steps:
      1) Pay the overdue invoice. We must receive payment before reactivating your account; please don't ask us to make an exception.
      2) Select an account type using the account type selection form.
      3) Provide us with the appropriate paperwork, if any, for the account type you select.